{"context":"https://schema.org","type":"Dataset","name":"1583 Pro apostille, authentication, and online notary routing","description":"Machine-readable routing guide for state-issued records, signer-created notarized documents, federal documents, and non-Hague legalization review.","canonicalHumanUrl":"https://1583.pro/apostille-routing.html","generatedAtUtc":"2026-05-15T05:40:12.5258689+00:00","lastReviewed":"2026-05-10","site":{"id":"usps1583","brandName":"1583 Pro","domain":"1583.pro","baseUrl":"https://1583.pro"},"authorityGraph":[{"name":"U.S. Department of State Office of Authentications","url":"https://travel.state.gov/content/travel/en/replace-certify-docs/authenticate-your-document/office-of-authentications.html","useFor":"Federal authentication and U.S. federal document routing."},{"name":"HCCH Apostille Convention","url":"https://www.hcch.net/en/instruments/conventions/specialised-sections/apostille","useFor":"Destination-country apostille convention status and competent-authority context."},{"name":"State knowledge JSON","url":"https://1583.pro/state-knowledge.json","useFor":"State source notes, timing, caveats, and official-source links."},{"name":"Notary law sources JSON","url":"https://1583.pro/notary-law-sources.json","useFor":"State notary-law sources, online-notary notes, and guardrails."},{"name":"Official resources JSON","url":"https://1583.pro/official-resources.json","useFor":"Official state resources and public-source catalog."}],"routingPrinciples":["The document source and destination country determine apostille versus legalization.","A notary act and an apostille route are separate legal and operational layers.","Official records usually start with the issuing authority or certified copy, not a notarized photocopy.","Signer-created documents may need a valid notarial act before apostille or legalization review.","Federal documents may require a federal path rather than a state apostille path."],"routes":[{"slug":"state-issued-record","name":"State-issued or state-certified record","humanSummary":"A state-issued record usually follows the state or office that issued or certified it. The notary is usually not the source of authority for a certified official record.","routeType":"state-apostille-or-state-authentication","sourceAuthority":"State secretary of state, state agency, clerk, court, vital-record office, or issuing authority","commonDocumentExamples":["birth certificate","marriage certificate","court record","certified company record","certificate of status","school record issued or certified by a state institution"],"whatWeKnow":["The issuing authority and destination country drive the route.","A certified official record usually should not be treated as a notarized photocopy.","State processing times and acceptance rules can change."],"whatMustBeConfirmed":["issuing state or office","whether the copy is certified","destination country","deadline","whether legalization is required instead of apostille"],"intakeFields":["document type","issuing authority","state","destination country","deadline","current copy or certified copy status"],"officialSources":["state secretary of state apostille page","HCCH Apostille Convention status table","issuing court, clerk, vital-record, or agency source"],"sourceConfidence":"high when the issuing authority and destination country are known","lastReviewed":"2026-05-10","jsonUrl":"https://1583.pro/apostille-routing/state-issued-record.json"},{"slug":"notarized-signer-created-document","name":"Signer-created document needing notarization","humanSummary":"A signer-created document may need a valid notarial act before apostille or legalization routing can be confirmed.","routeType":"notary-first-then-apostille-or-legalization","sourceAuthority":"Notary law for the notarial act, then the apostille or legalization authority for the issuing state or country route","commonDocumentExamples":["power of attorney","affidavit","authorization letter","single status affidavit","UBO letter","company resolution","consent letter"],"whatWeKnow":["The notary act and the apostille route are separate layers.","Florida online notarization is often useful for signer-created documents when Florida law authorizes the notarial act.","Destination-country acceptance still must be considered."],"whatMustBeConfirmed":["who is signing","where the signer is located","whether the document is complete","notarial certificate type","destination country","recipient instructions"],"intakeFields":["document upload","signer name","signer location","destination country","recipient instructions","deadline"],"officialSources":["state notary law","state apostille authority","HCCH Apostille Convention status table"],"sourceConfidence":"medium until the document text and recipient requirements are reviewed","lastReviewed":"2026-05-10","jsonUrl":"https://1583.pro/apostille-routing/notarized-signer-created-document.json"},{"slug":"federal-document","name":"Federal document","humanSummary":"A federal document may require a federal authentication path rather than a state apostille path.","routeType":"federal-authentication-or-federal-apostille","sourceAuthority":"U.S. Department of State Office of Authentications or the issuing federal agency","commonDocumentExamples":["FBI background check","federal agency record","federal court document","federal certificate","USPTO document"],"whatWeKnow":["Federal documents should not automatically be routed through a state secretary of state.","The issuing federal agency and destination country matter.","Some documents may need agency certification before federal authentication."],"whatMustBeConfirmed":["issuing federal agency","document date","certification status","destination country","deadline"],"intakeFields":["document type","issuing federal agency","destination country","deadline","current certification status"],"officialSources":["U.S. Department of State Office of Authentications","issuing federal agency","HCCH Apostille Convention status table"],"sourceConfidence":"high when the issuing federal agency and document certification status are known","lastReviewed":"2026-05-10","jsonUrl":"https://1583.pro/apostille-routing/federal-document.json"},{"slug":"non-hague-legalization","name":"Non-Hague legalization","humanSummary":"If the destination country is not in the Apostille Convention path for the document, embassy or consular legalization may be required instead of apostille.","routeType":"legalization-review","sourceAuthority":"Destination-country rules, U.S. Department of State where applicable, embassy or consulate requirements, and issuing authority","commonDocumentExamples":["documents for countries not using apostille","commercial documents requiring embassy legalization","federal documents for non-Hague destinations","state records requiring consular legalization"],"whatWeKnow":["The customer does not choose apostille versus legalization by preference.","Destination country and issuing authority determine the route.","Embassy or consular rules may add document, fee, translation, or courier requirements."],"whatMustBeConfirmed":["destination country","issuing authority","document type","recipient instructions","whether translation or chamber steps are required"],"intakeFields":["document type","issuing authority","destination country","recipient instructions","deadline"],"officialSources":["HCCH Apostille Convention status table","U.S. Department of State Office of Authentications","embassy or consulate requirements","state or federal issuing authority"],"sourceConfidence":"medium until destination-country and embassy requirements are checked","lastReviewed":"2026-05-10","jsonUrl":"https://1583.pro/apostille-routing/non-hague-legalization.json"}]}